Business English Lesson | How To Write A Report In 3 Steps

This is an example of a report written in response to a Task 2 writing question in the BEC Vantage exam.

Some of the words have been removed. See if you can complete the report by selecting the best word from the selection below.

The correct answers are given at the bottom.

BEC Vantage Report

Introduction
The 1_____ of this report is to show the performance of the Kinetic Sports Centre last year and its projected performance in the 2____ year.

Use of Sports Centre
The 3_____ of days that the sports centre is used has 4_____ by approximately 15% this year, from 310 to 362, 5_____ to the fact that it now opens on Sundays. This situation is projected to continue next year as well.

6_____ , the number of members using the sports centre each day has fallen: last year, there was a(an) 7____ of 163 people per day, whereas the average was just 148 this year. However, this figure is 8_____ to recover next year to approximately 160.

Financial Performance
The turnover for the sports centre saw an increase from just 9_____ $6m in 2011 to $6.5m in 2012, and we expect this 10_____ to continue during 2013. The centre's profits also increased 11_____ this year, by approximately $140,000 from 640,000 to $780,000.

What's more, 12_____ figure is predicted to increase even 13_____ to about $900,000 for 2013.

Conclusion
Our level of activity is 14_____, and our financial performance is extremely healthy. In 2013, we plan to reinvest some of the profit meade by the centre 15_____ renovating the facilities.

1. motive	reason	purpose	thinking
2. coming	subsequent	following	next
3. figure	number	sum	total
4. risen	raised	boosted	put up
5. due	because	consequence	explained
6. Although	Whereas	While	However
7. figure	number	quantity	average
8. forecast	hoped	planned	thought
9. under	underneath	less	fewer
10. tendency	fashion	trend	direction
11. meaningfully	significantly	emphatically	especially
12. a	the	this	these
13. greater	longer	further	larger
14. enhancing	increasing	accelerating	overtaking
15. in	for	with	to

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How to Write a Business Report in 8 Easy Steps

A business report is a formal document that provides information and analysis to help solve a problem or make a decision.

Reports can be created in many different formats, but the most common format for business reports is memo form.

Memo form means that the report is structured as though it were written as a memo, with sections for the Executive Summary, Introduction, Body, and Conclusion.

Here are 8 easy steps to follow when writing a business report:

Define the purpose of the report.
Research the topic using primary and secondary sources.
Organize the information into an outline.
Write the Executive Summary, which should include the purpose of the report and a brief overview of the main points.
Write the Introduction, which should provide background information on the topic.
Write the Body, which should present the main points of the report in detail.
Write the Conclusion, which should summarize the main points of the report and offer recommendations for further action.
Edit and proofread the report for grammar, spelling, and punctuation errors.

Business reports are an important part of any organization, whether they're used internally to solve problems or make decisions, or externally to communicate results to shareholders or clients.

By following these 8 easy steps, you can write an effective business report that will get results!

Edit and proofread your work so that it's error-free before you submit it—a mistake in a business report can cost you credibility (and even your job!). If you're not confident in your editing skills, there are many online resources and programs available (such as Grammarly) that can help you polish your work before you hit "send."

With a little time and effort, you can easily write a great business report!