BEC Higher Writing Sample Report Answer
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BEC Higher Report Writing Sample
Annual Turnover Report for FROZEN FOOD Ltd.
This report details the main changes in turnover based on the category of retail sector from 2000 to 2002, a period of three years.
Throughout the period, without exception, turnover produced by the supermarket sector was the highest among the three different categories.
The turnover produced by department stores was the second-highest; the lowest turnover came from small retail outlets.
Supermarkets increased their turnover steadily throughout the three years and reached £80m in 2002. Department stores reported turnover of £50m in 2000; however, this fell to £35m the following year and then remained steady in 2002. In 2001 the small shops-outlets sector experienced a loss in turnover, dropping by £10m from the £30m achieved in 2000, however, in 2002 this sector recovered somewhat with a turnover of £25m.
5 Tips for Writing Detailed Business Reports
If you're looking to write a business report, you must know how to organize the information and what you should include. It can be challenging if this is your first time doing so.
Here are 5 tips on how to write a detailed business report.
#1: Be clear: What do you want people who read your report to take away? The most effective reports have a key point they want the reader to understand or remember after reading them. Ensure that whatever topic you're writing about is covered in detail with supporting evidence and examples as needed.
#2: Know the audience: You may think that everyone will like the same things and be interested in the same topics, but this isn't always true. You need to know who you're writing for so that your report is relevant to them.
For example, If you are writing a business report about marketing strategies for an IT company, it would probably be best not to include too much information on marketing budgets. Better to focuse on IT strategies and how they will generate the desired outcomes.
There are many ways to find out who the readers of your report will be, including surveys and interviews with those in the target audience and do research online through social media channels or other sources. Then make sure the report targets their main concerns, like how to make their business more profitable.
#3: Offer advice that's relevant and timely: For example, what they can do now to improve the performance of the business in a particular area or within a specific period. Focus on solving problems for your readers rather than just reporting data.
#4: Use effective titles and subtitles: Your title should be short, catchy, grammatically correct, and relevant to the content of your report. The subtitle can expand on what is in the title to entice readers into reading more about it. Remember that you are writing for humans - appeal to their curiosity!
When presenting data in a list or table format, make sure there's an introduction that includes: where this information came from; what specific aspects of their business it addresses (e.g., turnover); if applicable, how this data was gathered; any caveats around these numbers such as seasonal fluctuations or sampling size limitations. Provide context by including comparisons with past years' statistics wherever possible. This will help readers understand the business' performance trend.
#5: Include a conclusion section: It should summarize what you've presented, draw any necessary conclusions from the data provided, and provide overall recommendations to help improve key metrics.
Use bullet points to make your report easier for readers to skim without losing key information. Include them at the end of each paragraph or following headers throughout your document if there are multiple sections with different topics being addressed.
FAQ Report Writing
Executive summaries are used in formal business reports and written documents to present a concise version of analysis or research. The purpose is to cover all the major points but put them in a readable form that does not require readers to read through a large document.
The summary should include what is most important for people who do not have time to read the whole report or document. It should be a highlight reel of the story rather than setting up every detail from beginning with no perspective.
A good thing to keep in mind when writing an executive summary is: "What would I tell this person if they asked me about this?" Not everything I think about it, but what's relevant for the reader!
When creating a business report, the goal might be to create something that can be read by your boss on the train home. Keep it concise and focused on conclusions and recommendations.
Include just enough evidence so as not to leave them wondering what's happening or what you're getting at. Most bosses don't want deep analysis, they want sound bites!
Your final business report should only be 3-5 pages long including all appendices required (references, disclaimers), and anybody reading it should be able to finish in less than 15 minutes max!
For those intimidated by brevity - structuring the document well will help cover all points of interest while maintaining brevity for today's digital readers.
Yes, it's also a good idea to include the outline on the cover page so that people can quickly see what you are talking about. Plus, at some point somebody might ask you about the report - don't be caught off guard! Know what you're talking about and be able to quickly share your thoughts and accomplishments without feeling pressured, instead of digging through the entire report to find the data.
There are exceptions where you can skip using a cover sheet; for example, when submitting reports electronically or through shared drives where individual tracking is common.
It's hard to tell for sure without factoring in lifestyle, but some suggest that there is no best overall time. A broad overview of your day can be evaluated instead and it wouldn't hurt to do this evaluation before picking a specific time, so you won't be disappointed if whatever time you choose isn't "perfect."
Starting the work day with writing might be a waste of emotional energy since we're more tired then. Although it might be a good idea to look at a writing report sample related to your task for inspiration.
Taking a coffee break during the most difficult part(s) could also help extend focus through difficult parts. Taking periodic breaks generally doesn't affect mood (creativity, productivity) because periodic breaks refresh you mentally and physically.
