How to Write a Business Report

Example of Business English Writing exam question on report writing.

Your boss wants to relocate his factory to another town, and has sent you a memo telling you the information he needs. You have visited the town and have written notes on a copy of the town map.

Then using all your handwritten notes and the boss's memo, write a report on your findings.

Write 120 - 140 words.

MEMO

These are the main points to investigate:

location (check out the Westside Industrial Estate)
communications (road and rail)
houseing (cost, availability)
any government / EU grants available
if you can try to find out wage costs

How to Write a Business Report Example

Sample of Business Report Writing

Location
Westfield Industrial estate has two or three units vacant, but they are small. We might buy and develop the neighbouring field. The owner will discuss.

Communications
The motorway to the east has easy access. The railway runs through the town centre. The goods yard is to the SE, but we ship mainly by road.

Housing
There are many old properties near the centre, most of which are rented. There are always properties on the market, so workers' housing is not a problem. The upmarket housing is expensive and suitable for executives.

Grants
The town is an Enterprise Zone. We might get a grant if we relocate here. This need to be investigated further.

Conclusion
Providing we can get the field and a government grant, the town is well situated to our needs.

[135 words]

What are 3 top tips for writing a short business report?

1. Think of the report as a way to make a recommendation - not an end goal in its own right.

2. Make it concise and easy to read, with graphs or tables that highlight key points. Use bullet points to summarise key findings and conclusions when needed, for clarity's sake!

3. Write from a team perspective so that people can quickly understand what you are saying without needing background info on the task or project if possible. Use terms that suggest this (e.g., "The team recommends...").
You can start your report by briefly highlighting your key findings and discussing them in relation to previous research before moving on into detail.

Also Read Business English Writing a Sales Report